Our first club gala of 2021 will take place on Saturday 18th December 2021 from 1.30pm to 4.30pm and promises to be a very festive event (Please note there will be no regular training sessions on this day).
Roles that need filling on the day are as follows. Please get in touch if you can help:
We ask all swimmers to register their attendance before entering the pool area. This is generally for health and safety purposes but also assists the timing suite team and marshalls so they’re not looking for swimmers who aren’t there.
The role itself includes manning the desk and ensuring swimmers are ticked off as they arrive. Once all are accounted for, the job is done. One person can undertake the role but two is preferable so one can report any withdrawals to the timing suite team as they come in. We do ask people to advise us of withdrawals in good time but on occasion that doesn’t happen.
Competitions/Timing Suite Team
Being part of the timing suite team involves learning Sportsys to build the meet ahead of the gala and data processing on the day. We need volunteers to ensure we can continue to deliver licensed meets in the future. The role also involves processing entries for externals meets. If anyone is interested in being part of the team, please get in touch.
These are people who transfer results from poolside to the timing suite and post results etc. We need at least 2.
People who contain and herd the swimmers from the marshalling area to line up ready for racing. Heat sheets are provided and you place the swimmers in lane order ready for their race. We need 5. Marshall’s require ASA registration and DBS clearance.
A charismatic person who is comfortable using a microphone and makes the initial safety announcement as well as providing results/information throughout the gala.
We need 2 people to man the door, collect entry fees and sell raffles tickets.
We need 2 people to man the medal table. We try to position this with a good view so you don’t miss your child racing. Results sheets are provided throughout the gala and you just need to tick off names when medals are collected. It can get hectic, hence why 2 people is preferable.
We will be running a cake stall on the day and need people to man it. Preferably 2. Donations would be gratefully received from any bakers out there.
To give you an idea of the requirements, the officials we need to run an 8-lane event are:
1 x Referee
1 x Starter
1 x Chief Timekeeper (preferably 2)
8 x Timekeepers
4 x Turns Judges
2 x Finish Judges
2 x Stroke Judges
As we’re running a Level 4 meet, the rules for officials aren’t as stringent but without the minimum quota, the gala can’t take place. We need more people to get involved.
As you can see from the above, we need a lot of help on the day.
We would also welcome anyone who would prefer to initially shadow roles on the day with a view to getting involved in future.
Please contact us if you can help.
As usual, we will be holding a raffle and any donations would be gratefully received!
Thank you all for your continued support.